Overwhelmed by the Complexity of Resources? This May Help

ADVANTAGES OF ELECTRONIC COMMUNICATION When there is a seamless communication process in an organization, productivity increases, sales volumes improves and stakeholders’ value is solidified. Therefore it is imperative to ensure that there is a well-defined route of communication that is not only efficient but also understood by the players’ within the various business stages. These has the effect of aiding is timely decision making for the good of the organization. Use of emails in an organization has many gains. First is the efficiency of communication. With an email, reports can be sent to more than one person in an organization. These have the advantages of monitoring the performance of staff and their grasp of the company processes. Therefore it is imperative for an organization to set up email addresses for each staff so that communication between the various departments can be done with ease. Second, it is cheap to send communication by use of an email. In large organizations, senior staff may need to travel outside the country but are equally required to give direction on critical matters in an organization. But with improvement of information technology such staff can be able to have their email addresses liked to their phones, tablets or laptops and can be able to be consulted even when away in a cheaper way than making a telephone call.
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Third, with email help, a trail of correspondence is recorded and can be retrieved in event there is a dispute. More so, it serves as a good reference so that a party to communication can remain relevant to the subject been discussed. It is possible to monitor which staff are not responding to customer enquiry in a timely manner. Therefore, an email helps in taking actions that may help the business from such non-responsive staff by monitoring the threads of their responses.
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Email addresses are critical for passing confidential information or reports to the right people in an organization. The sensitivity of such critical information is safeguarded by use of passwords that are unique to the address owner. Tracking of email address that has been used to leak sensitive customer detail is very possible by simply conducting a system audit. That way, the culprits can easily be brought to book because the address is and passwords are unique to the owner of the email addresses. It is therefore very clear that email has so many benefits to an organization and should be adopted by all organizations for purposes of communication. With emails, efficiency in messaging has been well demonstrated and cannot be over looked besides the cutting of operational costs associated with other ways of communicating like telephone. Record tracking has come out strongly and the question of misquoting does not arise. Email communication has the effect of improving the company image to the outside world. It also improves on trust because there is a written communication emanating from a recognized address.